Legal Practice Manager

Role: Practice Manager

Location: Manly (10-12 staff)

Salary: up to $150K + super

Flexible & 2 days work from home

About the Role

Our client is setting up a new law firm and is looking for an experienced Legal Practice Manager who can help get the new firm off the ground and thereafter be responsible for the day-to-day smooth running of the office in beautiful Manly beach.

This is a hands-on role with responsibility for the operational performance of the firm including practice management systems, executive support to the Managing Partners and liaison with key stakeholders. 

This position is ideal for a proactive “all-rounder” who is experienced in a legal environment and who enjoys being the ‘Captain of the Ship’ 

The office is truly unique with a full kitchen, self-contained end of trip facilities, entertaining courtyard and all within two minutes’ walk from Manly wharf.

Key Responsibilities 

• Practice Management & Operations
• Hands on day-to-day operations of the firm
•  Manage and optimise workflows within practice management systems and software, including matter setup, precedents, automation and reporting
• Create and improve office systems, policies and procedures
• Troubleshoot operational and IT issues as they arise
• Monitor file management standards and ensure best practice usage
• Oversee facilities management, supplier relationships and service contracts
• Ensure compliance with regulatory and professional obligations
•  Open and close matters

Financial Management

• Monitor WIP, disbursements and debtor management
• Trust and office accounting / invoicing
• Time recording and billings
•  Managing and processing payroll
• Developing and overseeing office budgets and expenditure

Executive Assistance & Administrative Support

• Provide administrative support to the Managing Partners
• Manage calendars, meetings and scheduling
• Act as a key liaison between Partners, staff and external stakeholders
• Reception and general office administration
• Oversee office and kitchen supplies
• Manage IT coordination, liaising with external providers
• Support marketing initiatives and client engagement activities

About You

• Previous experience as a Practice Manager or Office Manager within a law firm
• Working knowledge of practice management software, including billing and reporting 
•  Exposure to WIP management and trust accounting requirements
• Demonstrated ability to implement or improve systems and processes within a legal practice
• High level of discretion and professionalism
• Strong financial literacy and analytical capability
• Advanced Microsoft Office skills
• Excellent organisational and communication skills
• Ability to multitask, manage competing priorities and wear multiple hats

What they Offer

• A key operational role within a modern legal practice
• Opportunity to drive efficiency through technology and process improvement
• Supportive and collaborative team environment
• Flexibility with 2 days work from home

Please APPLY here or via email [email protected]