Website brandU Legal
Intellectual Property Law Firm
brandU Legal is looking for an organised, reliable and creative Office Administrator to join our small, supportive and happy team.
About us
brandU Legal has been advising on trade marks and Intellectual Property since 2009. We act for Australian businesses protecting their brands at home and overseas, and for international clients bringing theirs into Australia. We have 3 other businesses under the brandU Legal umbrella, all of which are growing. We are based at Mona Vale and are female-founded and led.
About the role
This new role is a true all-rounder position, encompassing accounts, marketing and sales administration, assistance with managing and maintaining the firm’s practice management system, and general office duties.
What we’re looking for
- Proven experience in administration, sales and/or marketing support roles
- Experience in Accounts Payable/Receivable highly regarded
- A confident and professional phone manner
- Excellent organisational and time management skills
- Strong written and verbal communication skills, with attention to detail
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Experience in Xero and CRM systems highly regarded
- Experience with Social Media (planning, content creation, management) highly regarded
- Ability to work independently and as part of a team, with a pro-active and problem-solving mindset
- Reliability, accountability, common sense and humour
- You enjoy a clean and organised office space
- Must love working in a small team, dogs, casualwear & music in the office and cheeky staff lunches
Duties
- Greet clients as the first point of contact, answering our reception phone and managing shared email inboxes
- Raise client and professional associate invoices under instruction by legal staff
- Check and receipt client and professional associate payments
- Review and process invoices for payment
- Assist legal staff by opening, organising, maintaining and archiving electronic files in our practice management system (Clio)
- Assist legal staff with trade mark application preparation
- Assist the Principal Solicitor and Executive Assistant with marketing initiatives
- Assist the Sales team with CRM administration
- General office administration duties as required
What we offer
- Casual hours across Monday – Thursday, starting at a minimum of 16hrs per week
- Full training in legal-specific systems and duties
- Flexible working hours (in office only)
- Free onsite parking
- Opportunity to increase hours as the business grows
- $30 – 40 per hour, dependent on experience
Please note, we will be closed over the Christmas break from 24 Dec – 3 Jan.
To apply
Apply via email with your resume and a cover letter to [email protected]
Company information is available at www.brandulegal.com.au
We will not accept enquiries or applications via PM/DM. No agencies please.
To apply for this job email your details to admin@brandulegal.com.au.
